Manchester offers a wealth of flexible workspace options – from creative coworking hubs to private, serviced offices. But with so many choices, it can be difficult to know what to look for or which questions to ask to make the right decision for your business and your team.

This guide will help you cut through the noise and identify the key factors to consider when choosing your next workspace solution.

Location, Location, Location

The right location is vital – not just for your business, but for your team. Accessibility should be top of your list. Consider proximity to public transport links such as trains, trams, and buses, as well as nearby parking and end-of-trip facilities for those who cycle or walk.

Local amenities matter too. Cafés, restaurants, and bars offer opportunities for client meetings, informal catchups, and team socials. A well-connected, vibrant area can improve productivity and job satisfaction, while a difficult-to-reach location can quickly lead to underutilisation and wasted spend.

Budget Wisely

It’s all about the money, honey Workspace costs can vary greatly, so understanding what you’re paying for is essential. Flexible workspace providers often offer all-inclusive pricing, covering utilities, cleaning, internet, and access to shared facilities.

If you’re used to a traditional lease, take time to break down your current costs – utilities, internet, food and beverage, maintenance, and events. You may find that a flexible solution delivers better value, convenience, and financial predictability.

Built in Flexibility

The way of working has changed so it is important that you adapt with it to remain agile. Modern businesses need agile workspace solutions that can adapt to changing team sizes and working patterns. Review your agreement carefully – does it support hybrid working? Can you access part-time offices, day passes, or short-term meeting room bookings?

Check for flexibility clauses such as break options or early termination rights to avoid penalties. The goal is to ensure your workspace grows and adapts with your business needs.

All-inclusive, part-inclusive or nothing included?

“All-inclusive” doesn’t always mean everything’s included. Some providers may cap meeting room use, limit refreshments, or charge for services like mail handling or maintenance work.

Before signing, ask for a detailed breakdown of what’s covered in your monthly fee, what’s limited, and what carries an extra charge. Knowing the full picture helps you compare options accurately and avoid unexpected costs later on.

ESG

Sustainability and social responsibility are no longer optional – they’re expected. Businesses that actively embrace ESG (Environmental, Social, and Governance) principles often see improved employee engagement and attract higher-quality talent.

Ask potential workspace providers about their ESG policies:

• Do they use renewable energy sources?
• Are wellness and air quality priorities?
• Is there a genuine commitment to diversity and inclusion?

A workspace that aligns with your ESG values helps reinforce your brand reputation and supports a happier, more motivated team. Your workspace provider should be able to advise and offer resources and help to you as a business owner.

Work with brokers, wisely!

A good broker can help you navigate the market and identify suitable options quickly. However, transparency is key. Ensure your broker understands your exact requirements and isn’t influenced by provider commission structures – which can range from 10–17.5%.

A red flag is being shown more than a handful of spaces without clear reasoning – it may indicate a lack of qualification or understanding of your needs. Choose a broker who listens, filters, and focuses on what truly fits your business.

Consider Commitment Based Discounts

Longer-term agreements often come with discounted rates, but they also come with obligations. Before you commit, carefully review your license agreement and understand your responsibilities for the full term.

If your team is growing or working patterns are shifting, maintaining flexibility may be more valuable than a lower monthly cost. Balance commitment against adaptability to find the right fit.

Finding the right fit with Koba

If you’re searching for a flexible, design-led workspace in the heart of Manchester, Koba offers a premium solution. Our workspaces combine 5-star hospitality, thoughtful design, and a strong commitment to ESG principles.

Whether you need a private office, a collaborative environment, or a scalable hybrid solution, we’re here to help you find a workspace that truly works for your team and your business.

Get in touch to explore how Koba can help you make your next workspace move with confidence.